Procedural Index

Procedural index for the Processing of personal data in accordance with Section 4 para. 1 of the German Federal Data Protection Law (BDSG)

According to Section 4g para. 2 of the German Federal German Data Protection Act, a data protection commissioner must make the information defined by Section 4e of the Data Protection Act available. We have responded to this obligation without delay and do not require an individual application from website users.

I. Information about the Responsible Party (Section 4e sentence 1, no. 1-3 of the German Federal Data Protection Act/BDSG)

1. Responsible party for the collection, use or processing of data:

Klaeser Internationale Fachspedition und Fahrzeugbau GmbH

2. Responsible Employees

Managing Director: Heinz J. Klaeser / Jörg Siegmund
Commissioned Director of Data Processing: Ulrich Gartmann
Commissioner for Data Protection: Florian Schirm
E-mail: datenschutz@klaeser.de

3. Address of the Responsible Office

Klaeser Internationale Fachspedition und Fahrzeugbau GmbH
Hohewardstraße 333-335
D-45699 Herten, Germany
E-mail: info@klaeser.de

II.Information about the Procedure of Automated Processing

(Section 4e sentence 1, no. 4-9 of the German Federal Data Protection Act/BDSG)

1. Statement of Purpose for the Collection, Processing and Use of Data

The objective of the company is:

  • providing Services in the conveyance and transport sector (Chemical transports, mineral oil distribution, service for filling/petrol stations);
  • the production and sale of tank semi-trailers and trailers;
  • the sale of new and used utility vehicles and their parts;
  • the equipment, repair and maintenance of utility vehicles of all types;
  • cleaning tankers (cleaning road tankers and tank containers).

The collection, processing and utilization of data takes place for the execution of the objectives mentioned here.

2. Description of the Groups of Persons Involved and the Corresponding Data or Data Categories:

  • Customers (esp. data concerning addresses, contact information, contracts, invoicing and services);
  • Suppliers (esp. data concerning addresses, contact information, contracts, invoicing and services);
  • Service providers (esp. data concerning addresses, contact information, contracts, invoicing and services);
  • Collaborative Partners (esp. data concerning addresses, contact information, contracts, invoicing and services);
  • Employees/Co-Workers (esp. personal data concerning personnel administration/control, salary and income calculation, performance);
  • Applicants (esp. personal data, application materials, performance information, e.g., from employee evaluations);
  • To the extent this is required in order to execute the objectives described under Numeral 1.

3. Recipients or Categories of Recipients to Whom the Data may be Communicated:

  • Public authorities after the presentation of overriding legal provisions (e.g., social insurance carriers);
  • Internal departments and employees who fulfill the objectives named under 1to the extent these persons are involved in the execution and completion of the respective information processes;
  • External commissioning parties (service-providing companies) in accordance with Section 11 of the German Federal Data protection Act (BDSG);
  • Additional external parties such as collaborative partners in the context of work commissioned by the customer.

4. Regular Deadlines for the Deletion of Data

Legislators have passed a number of regulations on the retention of data and corresponding deadlines. Data will be routinely deleted at the conclusion of statutory deadlines, to the extent it is no longer required for the objectives named under 1.

Data for which no statutory retention periods exist will be routinely deleted at the conclusion of internally determined deadlines, provided that the objectives named under 1. are no longer relevant.

5. Scheduled Transfers of Data to Third Countries

The transmission of personal data to third countries has not been scheduled.

6. General Description of Processing Security

Employees involved in data processing have committed themselves in writing to the observance of data confidentiality in compliance with Section 5 of the German Federal Data Protection Act (BDSG).

All data has been protected against unauthorized access with technical means (entry control, admission control, access control); the corresponding measures are checked on a regular basis to adapt their technical status.

When data is electronically transmitted to recipients named under Section 3, this data will be encoded according to current technical Standards.

We have taken all necessary and required precautions to ensure the adequate transfer of data and prevent its accidental destruction or loss. All security measures are checked on a regular basis to adapt their technical status.

Herten, 01.08.2017

Stefan Peltis
Data Protection Coordinator